Micheal zhou's Posts - RecruitingBlogs2024-03-29T06:07:31ZMicheal zhouhttps://recruitingblogs.com/profile/Michealzhouhttps://storage.ning.com/topology/rest/1.0/file/get/1527030482?profile=RESIZE_48X48&width=48&height=48&crop=1%3A1https://recruitingblogs.com/profiles/blog/feed?user=2ouz2z56u1ffm&xn_auth=noWhich Factors Should Employers Consider Before Choosing Right Payroll Software?tag:recruitingblogs.com,2017-12-07:502551:BlogPost:20518592017-12-07T12:58:51.000ZMicheal zhouhttps://recruitingblogs.com/profile/Michealzhou
<p>In today’s fast paced startup ecosystem, a meticulous approach is must for running a company – be it small or large. In light of this, companies that carry even slightest of HR and payroll mistakes can throw their entire business off the track. Therefore, it is crucial for business owners to <span><a href="http://roubler.com/au/features/fully-managed-payroll/">invest in a right payroll solution</a></span> so that they can easily handle and manage their employees’ records…</p>
<p>In today’s fast paced startup ecosystem, a meticulous approach is must for running a company – be it small or large. In light of this, companies that carry even slightest of HR and payroll mistakes can throw their entire business off the track. Therefore, it is crucial for business owners to <span><a href="http://roubler.com/au/features/fully-managed-payroll/">invest in a right payroll solution</a></span> so that they can easily handle and manage their employees’ records appropriately.</p>
<p><a href="http://storage.ning.com/topology/rest/1.0/file/get/1557629073?profile=original" target="_self"><img width="650" src="http://storage.ning.com/topology/rest/1.0/file/get/1557629073?profile=RESIZE_1024x1024" class="align-center" width="650"/></a></p>
<p>If you are an employer and have not yet decided which type of software will be best for your business, you need to go through certain considerations before choosing one. Sometimes it can become a daunting challenge for you to select the best payroll management software that can cover all of your business needs. Not anymore! We have researched and formulated some important factors that will help you find the best payroll software for your firm.</p>
<p>Here are these tips:</p>
<ol>
<li><strong>What are your primary business goals?</strong></li>
</ol>
<p>To begin with, you need to first underline your primary business goals in order narrow down your options. Rather than indulging in a temptation for a long wish list, just focus on your company-wide goals and determine which ones are of greater priority for you. Since you are presumably not among one of Fortune 500 companies, there is no point in going after heavy sophisticated software that will require extra skill-set to handle. You can rather opt for cloud-based payroll platforms that are more affordable and specialize to include your unique needs. It is very important for you to consider your payroll requirements as well.</p>
<ol start="2">
<li><strong>What features are you getting?</strong></li>
</ol>
<p>Relevant features are what make your payroll software an ideal one for you. So ensure that the provider is capable of delivering or addressing all the services that you desire. In addition to the basic features, check whether you are getting additional features. However, tons of features might go unused, which in turn could reflect in the cost, so a most relevant solution will address your key requirements. Whether it is streamlining payroll or keeping a time track on employees, the payroll software should ensure accuracies along with quick redress of discrepancies. In addition to these features, you need to find out whether:</p>
<ul>
<li>This software has current tax information of your state or locality? If not, does it have flexibility to add local tax info?</li>
<li>It includes pre-tax and/or post-tax deductions? For example, from the 2016-17 income year in Australia, the small business company tax rate has been reduced to 27.5%</li>
<li>It supports your payroll period like daily, weekly, biweekly, semimonthly, or monthly? </li>
<li>It prints the necessary forms using your payroll data, e.g. Form 1040, Form 940 etc.?</li>
</ul>
<p> </p>
<ol start="3">
<li><strong>Does it offer support and customer service?</strong></li>
</ol>
<p>When it comes to using (read buying) software solutions that are meant for addressing important aspects of your business, you have to regularly communicate with the provider since the software might not work perfectly all the time. Your payroll solution, for one, is one such critical aspect of your business, so it is important that the support is available to you in case you experience any issues with it. The customer service may range from phone support, email support or on-site support, so you can choose according to your own convenience. However, it is better if you choose a service that provides local support, which in turn will greatly benefit you to maximize your investment.</p>
<ol start="4">
<li><strong>Can you use the payroll software as recruitment and staffing solution?</strong></li>
</ol>
<p>This is the age of versatility and multitasking, and if software wears many hats simultaneously, you have better chances of cruising ahead. Being an employer, you also have to perform time to time recruitment process, which can be costly and time consuming. Moreover, it requires a really tedious process to select a right candidate who will work towards your company’s growth and success. Therefore, if your payroll software can perform this function also, that’s two thumbs up for you. There are many payroll systems that also act as comprehensive back-office function for recruitment and staffing. These functions may include tracking applicant information, email invoicing, CIS payroll support, timesheets, etc.</p>
<ol start="5">
<li><strong>Seamless integration</strong></li>
</ol>
<p>It is always a beneficial proposition for you when your payroll software seamlessly integrates with your existing system. That way you can simplify other tasks or make good use of other resources. For an instance, you can link your payroll systems (usually handled by HR team) with <a href="https://financesonline.com/15-best-accounting-software-systems-business/" target="_blank" rel="noopener">accounting software that your finance team uses</a>. As a result, you will have a greater control and efficiency because both teams will be working on the same data. So having all the information in the loop of relevant teams means that data can be utilized in better way. Furthermore, the same data can be cross referenced with other data to compile analytics that can be used for improvements.</p>
<ol start="6">
<li><strong>Database security and backup</strong></li>
</ol>
<p>Since payroll is associated with the information about salaries, finances and taxes of your employees, it becomes a paramount importance for you to make it secure from any possible breach. In case such an unfortunate incident occurs and someone gains access to this valuable information, which could result into a possible misuse in the future. Also the software provider should be trustworthy, which you can check out by its security certificates. Make sure the provider is using high security encryption to secure employee information. Not just that, sometimes the data might get corrupted or lost because of something went wrong. In such situations, you need to secure all your data by having a back-up or a restore feature.</p>
<ol start="7">
<li><strong>Total cost of ownership (TCO)</strong></li>
</ol>
<p>As a matter of fact, purchasing a payroll solution is not only limited to license and implementation charges, there could be some underlying costs that need to be carefully looked into. A recent PwC study breaks the costs structure of payroll and administration in following way:</p>
<ul>
<li>System installation (one time cost)</li>
<li>System upgrade (periodic costs)</li>
<li>Direct labor costs (for support staff)</li>
<li>Direct non-labor costs (extra-facilities)</li>
<li>Outsourcing costs</li>
<li>System maintenance costs</li>
</ul>
<p>Therefore, this breakdown of hidden costs (which, by the way, is prevalent in many organizations) will help you get a better understanding of the costs that you are going to bear. This will be pertinent for you to eventually which software to choose and which one to leave.</p>Create a Better Employee Workplace with These Simple Ideastag:recruitingblogs.com,2017-11-23:502551:BlogPost:20494392017-11-23T13:23:55.000ZMicheal zhouhttps://recruitingblogs.com/profile/Michealzhou
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<p>It is imperative that a business’ work environment be made positive and dynamic as much as possible. Whether it is a large-scale or a small-scale company, having inspired, industrious and ingenious employees is a big factor in achieving…</p>
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<p>It is imperative that a business’ work environment be made positive and dynamic as much as possible. Whether it is a large-scale or a small-scale company, having inspired, industrious and ingenious employees is a big factor in achieving success.</p>
<p>Ensuring that your employees are happy will get you a pool of people who are driven to go the extra mile, not just because they have to, but they want to. It also benefits the business as your personnel are more likely to stay.</p>
<p>As a result, you get to do away with costly turnovers. </p>
<p>So, how do we improve our workplace and, in turn, encourage employee engagement?</p>
<p>Here are six simple ideas of creating a productive work environment which can ultimately contribute to the overall success of your company.</p>
<p><b>1. Provide a clean and comfortable space.</b></p>
<p>This is very self-explanatory. Who doesn’t want to work in an area that is clean, attractive and comfortable?</p>
<p>Continually exert an effort in providing your valued employees a great and relaxing workspace. Supply them with comfortable furniture, good lighting, functional facilities, and operational equipment. This greatly minimizes workplace induced stress or sickness.</p>
<p align="center"><a href="http://storage.ning.com/topology/rest/1.0/file/get/1557628235?profile=original" target="_self"><img src="http://storage.ning.com/topology/rest/1.0/file/get/1557628235?profile=original" class="align-center" width="581"/></a>Source: <a href="https://pixabay.com/en/adult-break-business-caucasian-2398561/" target="_blank">Pixabay</a></p>
<p>Also, as it may be possible, allow your employees to choose where they prefer to work at. Whether they opt to finish their reports in their respective cubicles or in the mess hall, this shouldn’t become an issue. Besides, what is more important is that you get your desired outcomes.</p>
<p>Studies show that <a href="http://www.sciencedirect.com/science/article/pii/S2212567115005249">a good working environment ensures employee job satisfaction</a>. And, having satisfied employees will guarantee better work results.</p>
<p><b>2. Provide flexible working hours as a reward to performing employees.</b></p>
<p>Everyone has his or her own preferred work schedules. But, we have been accustomed to the traditional 8-hour work day through Monday-to-Friday.</p>
<p>Although some people are able to work well during that nine-to-five, others also work better later in the day and would likely prefer to start and end at a later time. A few might also have other important responsibilities and would rather work for longer hours to get fewer days.</p>
<p>Companies must be sensitive to their employees’ schedule preferences and must try to consider flexi-time schemes or implement compressed workweeks. This could be given through a reward system. Meaning – only those who perform well are entitled to this kind of arrangement.</p>
<p>This is just one of the many ways employers can do to build a compassionate and thriving <a href="http://www.snacknation.com/blog/workplace-culture/">workplace culture</a> which can subsequently help their staff attain work-life balance. This, in turn, can also be beneficial to the employer as they get a competitive advantage in retaining top talents – just a classic win-win situation.</p>
<p><b>3. Foster a culture of mutual respect.</b></p>
<p>A core value that every organization should have is mutual respect and civility. Of course, this is easier said than done, but a starting point is to simply promote this value. Leadership starts at the top and therefore, company leaders should play a critical role in upholding mutual respect to the workforce.</p>
<p align="center"><a href="http://storage.ning.com/topology/rest/1.0/file/get/1557631603?profile=original" target="_self"><img src="http://storage.ning.com/topology/rest/1.0/file/get/1557631603?profile=original" class="align-center" width="624"/></a>Source: <a href="https://unsplash.com/photos/5x8kipLwVug">Unsplash</a></p>
<p>Regularly discuss the value of mutual respect at meetings, conferences or company activities. Also, organize activities that promote respect and camaraderie. Clear rules for conduct must be developed and all employees must be expected to abide in good work behavior and provide consistent respect.</p>
<p><b>4. Provide transparency.</b></p>
<p>Employees report higher job satisfaction and are more likely to stay at a job when they feel listened to and appreciated. One way to do this is to <a href="https://www.forbes.com/sites/jacquelynsmith/2013/10/04/how-to-create-an-authentic-and-transparent-work-environment/2/#725a1f5f40e1">ensure genuine transparency between managers and workers</a>.</p>
<p>Conflicts often surface when employees feel left out of the loop or like they are merely indentured laborers. Make it known that you are always available for questions, comments, and concerns. Keeping your door open to everyone will build loyalty and encourage friendly communication.</p>
<p><b>5. Promote regular team-building activities.</b></p>
<p><a href="https://www.linkedin.com/pulse/20141014050236-138725871-built-a-team-to-achieve-your-goals-and-objectives/">Successful businesses build effective teams</a> that work collaboratively. Their employees have come to believe and love the company they are at and are committed to accomplish their organization’s purpose.</p>
<p align="center"><a href="http://storage.ning.com/topology/rest/1.0/file/get/1557631867?profile=original" target="_self"><img src="http://storage.ning.com/topology/rest/1.0/file/get/1557631867?profile=original" class="align-center" width="624"/></a>Source: <a href="https://unsplash.com/photos/9bnJPZdU_pU">Unsplash</a></p>
<p>Now, to obtain that shared sense of purpose, it is important to focus on ways to build it. Consider involving all your employees in team-building activities that could empower them, raise their morale and encourage bonding.</p>
<p>Also, include them in important company decisions, be it a small one like creation of a company website, or a significant effort like budgeting cash flow or writing an annual business report. This offers the opportunity for everyone to realize that they belong and are important to the company.</p>
<p><b>6. Use collaborative language</b></p>
<p>The manner that you use in providing staff directions goes a long way towards gaining your employees support and promoting a healthy workplace.</p>
<p>The tone of your voice, your word choice and body language have a big effect on how your staff will perceive what you’re saying and their role in the work. So, choose a respectful tone of voice, polite words and deliver your message with the appropriate volume.</p>
<p>Using a collaborative language will contribute to a good working environment. And, having a good environment will ignite employee engagement, build trust and drive desirable outcomes.</p>
<p><b>Conclusion</b></p>
<p>In any organization, your workforce is the most significant resource. This puts success in their hands.</p>
<p>Therefore, creating a healthy workplace environment must not be deemed difficult or costly. Take care of your employees and address any workplace problems or concerns as soon as possible and regularly ask for feedback and suggestions on how to improve your work environment.</p>
<p>This will improve your employee’s productivity, maintain their fitness to work and promote job satisfaction. Following these simple ideas will also greatly benefit businesses as they get to reduce costs related to workers’ compensation, absenteeism, and turnover.</p>
<p>So, hurry and build a healthy working environment and reap out that juicy success!</p>