Ages ago, when I was in Architectural school, modernism ruled the day, and most students embraced the motto “Less Is More” (Ludwig Mies Van Der Rohe).  This aesthetic of minimalism had a foundational philosophy of simplicity – don’t surround people with too much complexity (in design) and they will be more in harmony with the simple, natural order of life.

I recently wrote a blog called Multi-tasking vs. Focusing to point out how we really don’t multi-task.  Multi-taskers are really “switch-tasking”.  Human beings like simplicity.  We are structured to do one thing at a time, and that is how we do things well.

I have a key employee (the one who suggested the topic of working fewer hours) who is a model of efficiency.  She gets everything done, does it all well, and never works more than 8 hours a day.  She stays on task, really focuses, lets go of things that shouldn’t intrude in her consciousness, rarely wastes effort or energy, is not easily distracted, and is committed to a quality outcome.  She takes regular “mental” breaks between tasks by posting on her blog, or finding something to pin to her many idea boards, but 90% of her effort is simply getting things done, one step at a time, in a methodical manner.  She embodies Deepak Chopra’s “Law of Least Effort” in the best possible way.

A recent article called Why Successful People Leave Work Early (Aimee Groth on Business Insider) points out that excellent people do more with less.  She cites violinists who practice less and writers who write for fewer hours, as demonstrating better results.  They are able to excel with precision focus – since they feel they must achieve the same result in 4 hours that others take 7 hours for, they do it.  This supports an adage I love: “Whether you think you can, or you think you can’t, you’re right.”

Another article 9 Ways to Work Less and Do More by Martin Zwilling, cites author Steve Robbins’ similarly titled book 9 Steps to Work Less and Do More.  This article cites the usual things, like avoiding distractions and procrastination, but also mentions a few ideas you might not have thought of, like utilizing others to identify your blind spots, and networking to set up better relationships to avoid future (time-wasting) conflicts.

Every time I come in at 7 am, I’m able to leave at 4, but when I come in at 9 am, I end up at my desk until 7 pm or later.  That math doesn’t work.  What is the difference?  No one expects me in at 7 am!  So I am able to work undistracted and undisturbed for several hours before the interruptions start.  Since I tend to be a very free-form thinker who is easily distracted, I need to be as focused as possible, then I truly can do “Less is More.”  Want to leave work earlier?  Figure out what it takes to optimize your efficiency.

 

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Comment by Valentino Martinez on June 20, 2011 at 12:41pm

Efficiency, working less for more; minimalist thinking and working, etc., obviously have value for worker and employer.  The flaw, however, is when an act of God, or some unexpected event (or combination of events) knocks a work pattern out of sync and the work/project is put at risk.

 

I would be less comfortable with a team of minimalists than I would with a team of results oriented nut-cases who will burn the midnight oil to get the job done.

Comment by Melissa Zentgraf on June 21, 2011 at 10:33am

Speaking as a minimalist, I can tell you that I have burned that midnight oil when I need to.  But by striving to work more efficiently (I'm still far from perfect), those types of things are one-offs.  I don't resent having to do them because they truly are acts of God.  And because I try to be efficient, those one-offs tend to be shorter in duration.   

 

I think the real "flaw" may be in thinking that everything is an emergency.  It's not.  This is recruiting, not transplant surgery.  Yes, we have urgency issues, and yes there is a time factor in our actions.  But if you are always having to burn the midnight oil just to get the "job" done, when are you doing the other important things to grow your business/career/life?  Working efficiently at the job frees you up, and makes the real emergencies easier to deal with.

 

Of course, your mileage may vary.  

Comment by Valentino Martinez on June 21, 2011 at 5:04pm

@Melissa, an emergency is an emergency.  Who suggested "everything is an emergency" or that anyone is "always having to burn the midnight oil just to get the "job" done"?

Efficient work habits are essential just as the ability and fortitude to adjust to true emergencies as those arise.  The flaw is not being able or willing to make that adjustment when a true emergency is staring you in the face.

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