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Job Title: Senior Benefits Specialist
Reports To: Director, Human Capital
Location: Reston, VA
This position administers employee health, welfare and retirement plans company-wide. Benefit programs include: 401 (k) Retirement Plan, medical/dental, income protection, short-term disability, long-term disability, workers' compensation, leave of absence, Flexible Spending (Section 125), etc. Works closely with the insurance broker. Acts as liaison between employees and insurance providers, resolves benefit related problems and ensures effective utilization of plans and positive employee relations. Ensures plans are administered in accordance with federal and state regulations and plan provisions are followed. Reviews and analyzes all benefit invoices, resolves discrepancies and assure invoices are accurate. Responsible for all aspects of the HRIS, including employee and benefit information. Provides policy and procedure information to employees. Acts autonomously as part of the Human Capital team.
ESSENTIAL DUTIES AND RESPONSIBILITES:
• Oversee and manage company’s employee benefit programs – responsibilities include working closely with the company’s insurance broker and other providers to identify resources available to employees, make recommendations on additional employee benefits and services.
• Manage fiscal elements relating to the employee benefit programs, including processing of monthly benefits related bills and billing changes due to status changes. Independently resolve discrepancies with providers.
• Administer and maintain employee benefit programs for all employees, including group health, dental, voluntary supplemental programs, COBRA, LTD, STD, vacation, sick time, FMLA and 401K.
• Utilizing independent judgment, researches and applies federal and state regulations, and company policies and procedures to each individual application for FMLA, STD and LTD. Accurately communicate this information to employees and managers.
• Effectively and accurately communicate benefits information and company policies and processes to employees
• Responsible for communication and support for employees regarding their benefits.
• Create various reports related to vacation and other benefits.
• Manage annual open enrollment for benefits
• Maintain and provide suggestions for improving the HR Information System, including organization of information and reporting of information to management, benefits databases, etc.
• Act as liaison and resource for payroll and ensure accurate transmission of salary and other data between Human Capital and payroll
• 4 year college degree in business, psychology, human resource management, communications, or other relevant field.
• 2-4 years experience in Benefits Coordinator role strongly preferred.
• Must have the ability to prioritize and multi-task autonomously in an extremely fast-paced environment.
• Ability to interact with peers in a team-oriented operating structure
• Ability to exercise independent judgment in interpreting and applying federal and state regulations and company policies and procedures.
• Experience dealing with major insurance carriers and employee benefits brokers preferred.
• Excellent communication skills, both written and verbal.
• Experience managing the open enrollment process.
• Experience maintaining and managing an HRIS. Experience with HR Perspective and ADP is strongly preferred.
• Proficiency in MS Office.
• Knowledge of H1B Visa and U.S. immigration processes and common issues is a plus.
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