I have a question about time card system.

We just added a new tool to AIMS eStaffer.
We added a Web Based Time card system for contracotrs.
My question is, as a staffing company, how often do you customers ask you to provide a way to collect time card for the contractors you place at there company and if they want you to collect the time cards, does the customer
want a papar copy of the card or would an online version that is printable be enough?

Our system now allows each contractor to log on and submit a time card
which sends an email with a link to the client and the hiring manager to approve the card on line.
The approved card is sent back to the staffing company where it becomes part of the contractors records and
the data ( Hours, Rates, Commissions etc are linked to the back office Invoice / Payroll system.

My other question is when a hiring manager does not agree with the hours a contractor has entered
do you want the hiring manager to change that card or should changes be made by the staffing firm?
In that case the hiring manager could enter the hours they thing were actually worked and the staffing firm would see the hours the contractor entered and the hours the hiring manager believes to be correct so that
the issue can be resolved by the staffing firm.

The systems I have seen, allow the hiring manager to change any hours entered by the contractor and then add notes as to what changes were made.

What do you think would work best in the "Real World"?

Views: 56

Comment by Antonia Namnath on June 13, 2007 at 7:14pm
Thanks for your input Karen.
There are different Laws in Different states, and then there are Federal laws.

Our system does have Electronic signatures and approvals built in so we are covered there.

I like the idea that the contractor be sent a copy of the approved hours and informed of any changes so that they can be addressed. We will add that.

The good news is we can adjust the approvals and document routing at will so we should be able to apply it to any HR laws regarding time submission.


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