5 Tricks to Source Candidates Faster

Kimberly Horan, Executive Search Recruiter at OneWire

After seeing a number of teams still relying on the “post and pray” model, I wanted to share some tips this week on how hiring managers and recruiters can source candidates faster. One of the common misconceptions when it comes to sourcing is that it’s time consuming. And I’ll be honest – if you don’t have a set strategy in place, it can be.

As a recruiter, I spend most of my day sourcing candidates for our clients. After using tactic after tactic, here are the five tricks I use to source candidates faster.

1. Only use “must-have” requirements when searching. Before you start sourcing, drill down to the non-negotiable requirements candidates must have to succeed in the position. You may prefer someone to have an MBA, but would you hire someone with equivalent years of experience? Searching for the “must-haves” over the preferred will keep your sourcing fast and efficient, while returning candidates with a variety of backgrounds you may not have considered before.

2. Use Boolean. If you use any search engine, you’re probably familiar with Boolean operators. They narrow down your search by including multiple requirements, which is perfect when searching for the “must-haves” you established above. If you know how to use Boolean correctly, it can significantly cut down your sourcing time. Check out our Boolean Operator Tip Sheet that goes beyond “AND” and “OR” to help you construct strong searches.

3. Be specific with your sources. We’ve set up the “must-haves”, constructed our search strings and are now ready to source candidates. Where should you start? To source candidates faster, start with an industry-specific community. If you’re hiring finance talent for example, concentrate your sourcing efforts on a finance talent pool like OneWire’s. It will ensure any candidates you find are already relevant. I also recommend sourcing from a resume-based community over profile-based sites like LinkedIn. The resume is what you need, why waste time with an unnecessary step in between?

4. Automate your searches. Technology is a game changer these days. Set your searches to run on autopilot and you’ll be saving some serious time searching for candidates. I’ve set up my OneWire talent alerts to notify me when candidates matching my search criteria log in or update their resume. Based on their activity, I know these candidates are looking for a new opportunity and I now have warm leads to follow up on without lifting a finger.

5. Record who you reach out to. There are two reasons why keeping track of your activity will help you source candidates faster. One, it will prevent you from sourcing the same candidate twice. Two, you’ll end up building a talent pipeline for future hires, reducing the need sourcing over time. If you’re worried about the time it takes to record and organize your sourcing activity, implement a CRM platform that will do it for you. Otherwise, the time it takes to record will be nothing compared to starting from scratch for every search going forward.

Sourcing candidates doesn’t have to be daunting. Leverage these five tricks and you’ll be sourcing candidates like a pro in no time. If you need help, check out our managed services & executive search solutions – we’ll source the candidates for you.

I’ll be sharing more insights soon – stay tuned for another article!


Kimberly Horan works as an executive search recruiter at OneWire and has reviewed thousands of resumes over the course of her career.

Views: 2868

Comment by RyanFaisal on May 2, 2017 at 8:31am

Well said about the use of “must-have” requirements. Surely it reduce time but only when you have a proper strategy. As a recruitment firm we often use technology and we  MorgenAll  have the best resource for candidates. Thank you for such an interesting and informative post. 

Comment by OneWire on May 2, 2017 at 2:27pm

Well put Ryan! Having a well thought out sourcing strategy is crucial for finding candidates quickly and effectively.

Comment by Andrew Nikituk on May 3, 2017 at 8:26am

Very useful article. Also one of the most effective trick to source candidate faster is recruitment tools. Recruitment tools can significantly improve the hiring process. They not only save time on finding high-skilled prospects but also lower recruiting costs for the company. 

Comment by OneWire on May 3, 2017 at 2:03pm

Definitely agree Andrew! If you have the right recruitment tools to manage the sourcing process, you'll save a lot of time and effort while hiring. Some recruitment platforms, like OneWire (shameless plug), have an integrated candidate community to directly source from. That way, you can manage your whole recruiting process in one place.

Comment by Alok Jain on May 5, 2017 at 9:44am

Well Said Without right recruitment tools we cant manage our sourcing part


Alok Jain

Recruitment Consultant in mumbai

Comment by Rakuna Co. on May 23, 2017 at 4:54am

Thanks for the great article! I actually published a blog post about some cool technologies for recruiters to accelerate campus recruiting process: http://bit.ly/2dHzd6P


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