Administrative tasks can really weigh down an HR department, but switching to electronic personnel files can change all of that. Here are 5 ways to improve HR efficiency. 

Managing all of the documentation that goes through Human Resources can be a big challenge. When your team deals with a lot of paper, productivity can dip extremely quickly. HR staff are constantly pulling files, making copies and re-filing; and these redundant tasks take a lot of time. With the volume of paperwork a typical HR department deals with, it's no wonder that paper often bottlenecks even the most common tasks. 

Here are 5 ways switching to electronic personnel files can improve HR efficiency: 

Instant Retrieval 
A good system for managing your electronic personnel files will give your team instant access to the documentation they need. Look for a system that will "index" your files with categories that will help you find files fast. That way your team can search for files based on things like the employee's name, ID number, document type, office location, department, etc. 

Paperless Onboarding 
​Once your file management process becomes digital, you can stop producing paper from the very beginning. Paperless onboarding lets your new hires review, fill out and legally sign all of their onboarding paperwork online. Now their new electronic personnel file can start fresh without the need for any paper generation. 

Segmented Access 
Moving to electronic personnel files makes maintaining compliance a whole lot easier. A big part of this is ensuring... 

Continue reading - 5 Ways to Improve HR Efficiency

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