Data Entry Jobs: Eligibility, Roles and Responsibilities

Data entry is the process of entering information/data on a computer by using word processing or data processing software. It’s the duty of the data entry operators to perform these tasks. Though many consider data entry jobs as technical, yet these jobs are available for even un-trained, non-experienced people as well. There is a large range of data entry jobs in Singapore taken up by students or fresh graduates as part-time or work from home jobs.  


Candidates with a high school diploma from any recognized institute in Singapore can apply for data entry jobs. This is the minimum educational requirement. Others who have not earned a high school diploma and are above the age of 16 years need to qualify for the General Educational Development test (GED) to apply for data entry jobs in Singapore. Candidates are also required to have knowledge of software programs such as Microsoft Office, though it is not mandatory in all organizations. Some companies in Singapore hire candidates without any computer knowledge or experience. Most of the job skills in data entry are taken up hands-on or while on the job. However, reasonably good keyboarding skills or typing skills are necessary to get into the job. Hence, if candidates need to work on data entry jobs with not much of formal academic qualification, then it is advisable to do a computer and keyboarding course. Familiarizing with computers and keyboards helps in getting good jobs in this field. They should be comfortable using basic word processing and database packages

Some essential skills

  • Typing skills
  • Computer skills
  • Knowledge of software used in data entry
  • Basic numerical skills.
  • Organizational and administrative abilities.
  • Good written and verbal skills
  • Time management skills

How to apply

If you want to take up data entry jobs in Singapore, go through advertisements published by personnel staffing firms and online job sites. You can also connect with recruitment agencies which are associated with big names and larger firms in Singapore, and which need data entry professionals from time-to-time. Getting a job in the role of a data entry operator in big organizations gives you better growth opportunities. You can also opt for part time data entry jobs to gain experience. Once you gain experience at entry-level employment, your prospects for going up to higher-paying jobs will be better.

At entry level jobs, employers train entry-level operators on the data software they use. In order to do well in data entry jobs, it is necessary that the candidates are able to pay attention to detail. For experienced operators, most employers look for mandated keystrokes-per-hour, or KPH speeds to enter data. The better the speed, the better is the chances of getting the job in the organization.

Although many employers in Singapore may not require candidates with any formal qualifications to apply for data entry jobs, it is usually common to conduct a skills test. This helps to ensure that candidates can enter data quickly and accurately, before being offered a job.

Some essential roles and responsibilities

Some essential roles and responsibilities in data entry jobs in Singapore are as follows:

  • Process information of the company by entering, maintaining and retrieving data
  • Ensuring information is gathered and stored in an accurate manner
  • Transferring data to computer files
  • Typing up word manuscripts
  • Transcribing documents
  • Transferring numerical data into spreadsheets
  • Translating and transferring ambiguous manuscripts using special software
  • Proofreading data etc.

Some organizations in Singapore also prefer to hire candidates in data entry jobs who are also capable to work as customer care executives for inputting customer details and responding to customer queries. Data entry operators with experience can take up administrative work, secretarial, or more up-graded computer-related roles.

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