Electronic Employee Files Streamline HR

Paper can cause a lot of problems for a Human Resources department. Electronic employee files help HR eliminate paper to become more efficient.

Managing employee files can be a true challenge. Paper is easily misfiled, lost or even accidentally destroyed. That's why many companies are making it an initiative to switch to electronic employee files. By taking your employee files paperless you inherit a number of time and cost saving benefits. Below are just a few of the ways electronic employee files can help your Human Resources department become more efficient.

Easy Access
Electronic employee files give HR staff easy access to the information they need to complete their everyday tasks. Cloud systems provide 24x7 access from anywhere, making them a popular choice for organizations with offices spread out around the country. Best of all, in an electronic system, access can be strictly controlled for specific kinds of documents (like PHI) and for specific groups of users (like Payroll or Managers).

Audit Protection
Audits can be a truly terrifying experience if your department uses a traditional paper filing system. With all of the regulations around employee information, staying compliant can be quite tough. However, now with electronic employee files, audit preparation becomes nearly automatic. Electronic systems can automatically generate reports to let you know which documents certain employees are missing from their folder and which employees have a certification that is up for renewal. In this way, you can always be sure that your employee files are complete and up to date.

Paperless Onboarding
Much of the paper generated in HR can be attributed to employee onboarding. It's a paper-intensive process with a lot of forms and other documentation that is (unfortunately) necessary for each and every employee hired. By making the switch to electronic employee files you no longer have to deal with onboarding paperwork. Instead...

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Article from HR.com.

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