HRIS and HRMS can be very beneficial, but don't always provide a practical way to manage employee files. Consider including a hybrid filing system in your HRM strategy.

Employee File ManagementHuman Resource departments have a lot going on. There is a ton of data that needs to be tracked and aggregated. Most companies will utilize a variety of systems to help them do this. Human Resources Information Systems (HRIS) and Human Resources Management Systems (HRMS) are popular choices. Unfortunately, many of them do not include a practical solution for employee file management.

The Problem With Paper

Although most companies already utilize some sort of HRIS or HRMS, many still rely on a traditional paper-based filing system to manage their employee files. However, as anyone that has worked in HR can tell you, dealing with paper files can be pretty frustrating. To maintain compliance, each employee typically has 3 - 5 separate files. This causes information to be duplicated across the organization and makes finding what you're looking for a complete nightmare. Distributing documentation becomes a serious chore and information security starts to become nonexistent. Working with paper is inherently difficult, but you can only go paperless to a certain extent. It's inevitable that employees will deliver applications, onboarding forms, PTO requests and the like to your office in paper format, no matter how hard you try to avoid it.

A Hybrid Filing Solution

Human Resource departments have been increasingly looking towards hybrid filing systems to help them manage their employee files easier. A hybrid filing system combines a couple of keys components:

Read more - HRM: Human Resources Manages Employee Files Easier With Hybrid Fili....

Article from HR.com.