Record keeping to keep you safe!!!

Below is a simple list of the most of the Staffing and HR records you must keep to keep you and your company safe and compliant. Remember these are federal each state may have its own requirements and these requirements do change.

First general guidelines:

Under CRA of 1964 and ADA, records must be kept for one year from when the record was made or the action taken, whichever is later.

Under ADEA (age discrimination), certain records (e.g., employee age, rate of compensation) must be kept for three years, and other records for one year (e.g., resumes).

Under FLSA, certain records must be kept for three years (e.g., rates of pay) and other records must be kept for two years (e.g., work and time schedules).

Under FMLA, the basic record retention period is three years

Applications, changes, terminations: 3 years

OFCCP: 1 year if under 150 employees and over 150K in contracts

2 years if over 150 employees and over 150K in contracts

Accident reports, injury claims, settlements: 7 years
Attendance records: 4 years
Clock records: 4 years
Correspondence: 6 years
Daily time reports: 5 years
Disability & sick benefits records: 4 years
Earnings records: P(permanent)
Employee contracts: 7 years
Employee service records: P(permanent)
Fidelity bonds: 3 years
File, individual employee: 3 years
Garnishments: 7 years
Health & safety bulletins: 4 years
Injury frequency charts: 10 years
Insurance records: group, employee: 6 years

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