Do you have a worksheet? As a busy recruiter, you are probably aware that systems and processes make your life easier, but it strikes me as funny the number of recruiters that don’t actually have a working job order, or worse still a job order that is not working effectively!

There are 2 main purposes to a job order, most recruiters think there is only one, to gain the information for the vacancy in a clear and detailed manner; but the other important part of the job order is to create rapport with the client and build trust.

What should your job order include

Your Job Order should include the regular things you need to know when accepting a placement order:

• a detailed roadmap of the position,
• the work environment,
• the manager,
• the company,
• the industry,
• the salary,
• the reporting relationships, and so on.

But if you just start asking your questions like a machine gun firing off, you are doing yourself a disservice!

How do you present your job order

Your job order is the foundation to gaining all of the information you require to successfully match a job seeker, so it is critically important that you have all of the basic information you need. But you will find that you can actually gain a LOT more knowledge when you strike up a conversation with your client!

What sort of questions should you be asking

Well before we tell you what you should be asking, it is important that you know what it is you are doing for your client. You want your client to quickly feel comfortable and connect with you (create rapport). The simplest way to do this is to ‘fix’ their problem. So your questions should be coming from this angle!

• Why is this job open?
• What problem do you want the person to solve?
• Is there someone internally that could fill the role? What is it about them that you like?Why would someone quit a job to come and work for you?
• If I had the perfect candidate you could make a competitive offer and have them start
• in a few weeks?

These sorts of questions get your client talking. Once you have a picture of what it is they REALLY need, then you can fill in the blanks and ensure you know all the ‘details’, eg: qualifications, experience, salary and your fees!

Just remember, start with the purpose of creating rapport and finding out what need you are there to fill, the rest will flow from there!