Remote work is growing more and more. This is a crucial part of the work culture now. More and more companies are gearing up their operations and setup to facilitate remote work. Irrespective of the adaptation, the HR managers are still figuring out how to handle the employees in the work environment. Many companies learned the importance of HRMS software and things like team coordination during the initial COVID-19 lockdown for the first time.

Studies show that remote working is beneficial for both employees and employers. It saves money for both, improves productivity drastically, and also saves travel time. More than 67% of companies all over the world have allowed their employees to work remotely. In spite of all the advantages, remote work also causes some challenges, like coordination among the team members who might be working from different time zones. So here are a few things that make the human resources management system fare in a changing environment.

Remote Employee Self-service

Employee self-service is an important part of HR's duties. The employees might need some help with documentation, detailed information, or help with the issues they might be facing related to attendance and salary. All these tasks are very important for the employees and also time-consuming. This can be a real cause of trouble if employees have to travel to the office for minor documentation or wait for hours or days for a simple update of information. It eats up a lot of productive time for both HR and employees. The employee self-service portal, which can give seamless access to remote employees, is a blessing here. It allows them to upload and download documents with a few clicks and also edit and view employment-related information.

Employee Management

It's easy to manage employees in the office. The manager can actually see the work and the time that employees actually spend working. While working remotely, we expect everyone to log in and log out on time and put the effort into their assignments as expected. The problem is that this is not always true. We need a proper system to track the employees' time. The HRMS software helps you do the timekeeping with accuracy. In some systems, you also get options like geo-fencing and geo-tracking, making it even more effective for your onsite workers. It is a more efficient way to manage employees. Here you can rely on the time-tracking software which also tracks attendance. You do not need to check on your employees multiple times, which can be seen as a sign of distrust. This also makes employees more punctual about the working hours and improves productivity.

Employee Recognition

Employee recognition is a neglected factor in remote working organizations. 75% of remote workers believe they are underappreciated and want to be recognized for all of their efforts on behalf of the company. Many firms found it easy and were giving employee recognition of the importance that was needed. There were many occasions where they could greet and thank employees and celebrate all the individuals' achievements as well as the team achievements. With remote work, most HR do not have a proper employee recognition strategy, and this can lead to resentment and increased employee turnover if it continues for a long time.

A human resource management system can help formulate a proper strategy. It also helps HR by scheduling frequent team meetings where employees get recognition and appreciation in the virtual presence of their colleagues. You can also set reminders for employees under the upcoming events module to make sure that all your employees can attend these events. This keeps them feeling valued, and employees will put in more hard work in the future. When employees feel appreciated, they are also more likely to stay in the company longer, improving the retention rate.

Reporting

With HRMS software, you can instantly generate and download MIS reports. There is no need to worry about manually doing all the data entry and the possibility of errors. The system can fetch the data you need within a moment and present you with comprehensive reports and analysis. It is also easy to get your own custom reports with the easy drag and drop option that most remotely accessible human resource management systems offer. It also acts as a data center, so you do not need to wait and coordinate with all the remote working members whenever you need to make some reports. This reduces the time of generating any report from a few days to a few minutes.

Automation

There are many HR processes like payroll, recruitment, attendance, and leave management that are tedious. These repetitive tasks take a lot of productive time from HR professionals, and they often do not find enough time to strategize and work on things like employee engagement and retention, which are much needed in remote working setups and with great retention all over the world. The human resource management system automates complicated processes like payroll, attendance, as well as leave management, improving efficiency and accuracy, along with saving cost and effort.

Summary

Most companies are now allowing their employees to work remotely in some capacity, as it has many advantages for both the employees and the employer. Along with advantages, the remote working culture also has challenges. The human resources management system helps to manage your remote workforce more efficiently. HRMS software helps to automate repetitive and time-consuming mundane tasks like payroll, attendance, and leave management. The employee self-service apps help employees to access and edit employment-related information and make it easy to upload and download documents. The system generates instant, comprehensive MIS reports and makes customization easy. It is helpful to manage employee recognition which helps to improve retention.