It is no secret that technology is moving industries to a paperless system. I still remember writing papers with a pen and paper as opposed to creating a Word Document and using spell check as my spelling guru. At this time, you couldn’t even find lined paper at my desk let alone a pen to write with. Everything is on my hard drive, or back up disk drive, USB, and shared drives.
We are even looking at timesheets moving towards online approval systems eliminating wet ink signatures. Although I am still find the most structured enterprise organizations having an attachment towards paper, as though they did not “depend” on technology. The past mentality is that paper documents are our backup to technological flaws; however technology is built so the opposite is true. With online timesheet approval systems, we are able to track and stamp approvals granted.
We configure our VMS tool inclusive of timesheets approvals where clients track approved hour’s dependant on their organizational structure. For example, government organizations depend primarily on paper approvals using manual timesheets. However paper is not a dependable “backup” and as activists move towards an environmentally conscious age, is not a practical system.
VMS tools can provide online approval processes eliminating paper timesheets and a lot of frustration. I.e. trying to track down your Manager to sign a piece of paper on a weekly basis, finding a fax machine and ensuring that your hours are captured correctly. Especially for larger organizations where thousands of timesheets are signed daily, it makes sense to move online. Contractors can have access to view their timesheet status and Managers can approve their hours on the spot making the approval process quick and easy.
So finally, what is our attachment to paper?
As always, your comments are encouraged.